how to fully protect company data
Everyone has been there. That moment of horror when your laptop crashes, and you’ve lost all your work. Imagine this happening but with all your company data. While operating systems and applications can always be reinstalled, the same cannot be said for your data. The bits and bytes that make up your data are truly unique, and if lost, may be irreplaceable. Therefore, it should be your first priority when putting protective strategies in place. Here’s a look at five ways you can protect your vital data from loss and unauthorized access.

Establish strong passwords

Applying strong passwords is the easiest thing you can do to strengthen your security. To ensure your data is properly protected, use a combination of capital and lower-case letters, numbers, and symbols and make it 8 to 12 characters long. You should always avoid using: any personal data (such as your birthdate), common words spelled backward and sequences of characters or numbers, or those that are close together on the keyboard.

Install antivirus protection

Antivirus and anti-malware software are fundamentals in your arsenal of data security weapons. Set your preference to update these protections often. Protect your data further from intrusions and infections by installing security patches for your operating system and other software programs.

Prevent data loss

This is one of the most important parts of ensuring your data is always protected. While it may be impossible to entirely prevent data loss, after all, human error is the number one cause; there are many companies who can help eliminate the risk of data loss, such as Access Group. They use tried and tested Disaster Recovery solution built on Zerto Virtual Replication so if any data is unfortunately lost; they can get you working in next to no time.

prevent lost data tips

Backup regularly

Scheduling regular backups to an external hard drive, or in the cloud, is a painless way to ensure that all your data is stored safely. There are pros and cons to using hard drive or cloud, and that is entirely up to you. Whichever you decided to opt for, it is important to back up your data frequently. Servers should have a complete backup weekly, and incremental backups every night, whereas any laptops and personal computers, should be backed up completely every week. However, you can do incremental backups every few days for true peace of mind. Having your data compromised is an extremely painful and stressful experience, but having everything backed up means you have more control over what is lost, making a data loss experience considerably less traumatic.

Educate your employees

Educating your employees about online safety and proactive defense is a crucial part of ensuring your data is always protected. By educating them, you create an effective protection strategy that is better than expecting your IT security staff to try and save the day whenever a bad decision is made. It won’t be easy at first, but prevention is the best approach, and if everybody understands the importance of your company’s data, then more measures can be put in place to protect it.

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